Administrative Assistant

  • Department: Administration
  • Experience Level: Experienced
  • Location: Glasgow Office
  • Hours: Full-time or Part-time considered

We are seeking an Administrative Assistant to join our team.

About Us

Wylie & Bisset are one of Scotland’s longest established larger independent firms of chartered accountants, providing a full range of services to clients including audit (both internal and external), accountancy and value added, corporate and personal taxation, business advisory, corporate finance and consultancy services.  The firm operates a dedicated insolvency department which provides debt solutions to both consumers and businesses.

About the Job

We have an exciting opportunity to join a busy team of enthusiastic professionals.  The Admin Assistant will report into the dept management team and will provide the full range of administrative support tasks.  The role is busy and varied, and driven by client and statutory deadlines.  In addition, the Admin Assistant will contribute to the central admin function and wider office duties.

Key Responsibilities

Department Admin Support

  • Client set-up forms and ID checks
  • Engagement letters
  • Letters to Companies House and HMRC
  • Mail and catering
  • Tenders and marketing materials
  • Meeting set-up
  • Printing and binding
  • Scanning
  • WIP write-offs
  • All support tasks as required

Audit-specific Tasks

  • Monthly bank and solicitor process
  • Accounts adds checks and run offs
  • File signed accounts in CCH, Pro audit and permanent files
  • Review Companies House and OSCR to ensure filing deadlines are met
  • Roll forward accounts and management letters
  • Back up completed Pro audit files

Tax-specific Tasks

  • Tax return submissions
  • Drafting letters for tax returns

Core Firmwide Admin Support

  • Reception cover (per rota)
  • Dealing with mail in and out, including DX (per rota)
  • Daily FOH and room setup (per rota)
  • Agreeing, allocating and carrying out firmwide “admin support” requests, e.g., facilities and maintenance tasks
  • Providing holiday and absence cover
  • Any other tasks as requested

Reporting To

Manager

About You

Successful candidates must be able to work within a busy office environment across our client base.  You should preferably be educated to Higher level or equivalent and hold appropriate qualifications in Maths and English.  HNC Business Admin preferable.  First class customer service skills are essential as well as enthusiasm, flexibility, and a team-working ethic.  Offering creative solutions to modern office challenges is required.  You must have a proven track record of providing first class support and a good all-round knowledge of the Microsoft Office suite.

Personal Qualities

  • Proven organisational skills
  • Takes ownership of the task
  • Excellent communication skills (verbal and written)
  • Enthusiastic, results driven, co-operative
  • Positive and confident approach to work
  • Client focussed
  • Quality approach to work (first time, on time, every time)
  • Can work effectively in a team environment or on own initiative

Other information

Based:  The role will be based at our Bath Street offices
Salary:  Competitive
Contract: Full time or part-time considered
Hours:

  • 35 hours per week (9am – 5pm) for 1 x full-time resource
  • Flexibility of c20 hours/week (fixed hours) Mon-Fri for 2 x part-time resources

Other:

  • We have developed a set of Expected Behaviours which form part of every role profile and contribute to positive culture
  • Overtime may be required at times of peak workload or department events

How to apply

All applicants should apply in writing attaching a current CV to recruitment@wyliebisset.com.

We treat your privacy very seriously and will only use your personal information in connection with your job application. Please follow this link for further information on our Privacy Policy.